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Umoja GO LIVE ceremony; Monday 1 July at 9 am New York time

On Monday 1 July 2013 at 9.00 am New York time, there will be a brief ceremony at UN Headquarters and Lebanon to mark the "go-live" of Umoja (Foundation) Pilot deployment at United Nations Interim Force in Lebanon (UNIFIL) and the Office of the United Nations Special Coordinator for Lebanon (UNSCOL).

The ceremony will be held jointly in New York and UNIFIL Headquarters in Naquora by video teleconference, with participation from UN senior management.

The ceremony will be webcast live at http://webtv.un.org.

The UN Community is invited to join us on Monday, 1 July 2013 at 9.00 am, in the North Lawn Building Conference Room 4 or by webcast. No RSVP required.

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June 2013 Newsletter

Umoja means “unity” in Swahili. It will streamline all administrative processes throughout the UN Secretariat, facilitated by the implementation of Enterprise Resource Planning (ERP) 

June 2013
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Umoja means “unity” in Swahili. Umoja will streamline all administrative processes throughout the UN Secretariat, facilitated by the implementation of Enterprise Resource Planning (ERP) 

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SG Ban Ki-moon and UN Senior Management express thanks and support for Umoja

With just two weeks to go before Umoja Pilot, Secretary-General Ban Ki-moon thanked the global Umoja team, its five Process Owners at the level of Senior Management, the IPSAS implementation team, colleagues from the Departments of Field Support and Peacekeeping Operations, as well as the entire staff at UNIFIL, UNSCOL and all the Missions around the world for their hard work and dedication towards making Umoja a reality for the Organization... Read More


Final cycle of Umoja testing complete: solution is approved to go-live on 1 July

Four years of the Umoja plan, design and build phases are finally coming to fruition! After multiple cycles of Umoja testing, UN Senior Management have given approval for Umoja (Foundation) to "go-live" at a Pilot Deployment at UNIFIL and the UNSCOL, with support from staff at UN Headquarters, on 1 July 2013.... Read More


Umoja training underway at UN Headquarters and Lebanon

This week, Umoja training began in earnest for at Headquarters, UNIFIL and UNSCOL for end-users of Umoja, including computer-based courses and "early-bird" instructor-led training at HQ... Read More


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Umoja training underway at UN Headquarters and Lebanon

This week, Umoja training began in earnest for UN staff at Headquarters in New York and UNIFIL and UNSCOL in Lebanon who have been identified as end-users of Umoja in connection with the Pilot Deployment which will take place on 1 July 2013. Training entails both computer-based courses through inspira and "early-bird" instructor-led training at HQ by the core team of Umoja trainers, focusing on requisitioning and logistics.

Next week, instructor-led training will continue at HQ and commence at UNIFIL and UNSCOL for the 400 or so users of the new solution who will begin using Umoja on 1 July to support financial, procurement and logistics transactions at those sites. 

Visit the Umoja Training page for full information on the scope of Umoja training, samples of course materials, demos and simulations of the Umoja solution.


Final cycle of Umoja testing complete: solution is approved to go-live on 1 July

Four years of the Umoja plan, design and build phases are finally coming to fruition!

After completing multiple cycles of  Umoja testing, including Functional Acceptance Testing (FATs), Product Integration Testing (PITs), and a final comprehensive cycle of User Verification Testing (UVT), involving hundreds of UN Staff working intensely around the globe, Umoja Process Owners and UN Senior Management have reviewed the results of the final cycle of testing and given their approval, signing off on the readiness of the Umoja (Foundation) solution.

This means that Umoja (Foundation) has been approved to "go-live" for Pilot Deployment at the United Nations Interim Force in Lebanon (UNIFIL)and the Office of the United Nations Special Coordinator for Lebanon (UNSCOL), with support from UN Headquarters, on 1 July 2013.

Umoja is a state-of-art Enterprise Resource Planning solution using SAP software, which will centralize and harmonize all transactions and use of data throughout the UN Secretariat.

The solution and its databases will operate from servers located at the UN Global Support Centre in Valencia and will be accessed remotely from staff's workstations all UN duty stations, utilizing the most advanced methods of data security available today to ensure the UN database is thoroughly protected.

We thank  the hundreds of UN staff members, Umoja Process Owners,  Business Readiness Managers, and in pearticular our colleagues at UNIFIL, DFS/ICTD, UNGSC (Brindisi and Valencia) and OICT for their effective support, allowing us to achieve this milestone after several years of intense work and complex challenges.

The total number of Umoja users for Pilot is 400 UN staff members who as of 1 July will become end users of the new solution and begin to use Umoja as one central tool for UNIFIL and UNSCOL procurement, logistics and financial transactions, replacing multiple systems such as ProcurePlus, Mercury, Sun and IMIS.

On 1 October 2013, an additional 16 UN Peacekeeping Missions supported by the Department of Field Support, will also deploy Umoja (Foundation) in a "big bang" phase of deployment, increasing the total number of Umoja end-users to over 3000 UN Staff Members by the end of the year.

Throughout 2014, multiple UN offices around the world, including Headquarters in New York, will deploy Umoja (Foundation) as well as Umoja (Extension) to expand  the solution's scope to cover payroll and entitlements, with thousands additional end-users at every duty station.

By July 2015 all UN Secretariat entities, offices and duty stations will deploy Umoja, taking the UN into the 21st century with the appropriate technology and data security to bring the Organization in line with best practices so it can continue to provide high quality and rapid services around the world.

 

 

Umoja Pilot two weeks away; UN Senior Management expresses full commitment and support

On 28 May 2013, there was an Umoja Global Townhall Meeting held at HQ for all UN staff, led by USG Yukio Takasu of the Department of Management, USG Ameerah Haq of the Department of Field Support, ASG Ernesto Baca of Umoja and ASG Catherine Pollard of the Office of Human Resource Management.

Following a brief presentation on Umoja, its vision, governance, and key changes it will bring to the Organization and work of Staff, the floor was opened to questions from UN Offices and Entities, Regional Commissions and select Peacekeeping Missions via video-conference and from the audience in New York.

The Staff’s questions focused on how their roles and job descriptions will change; how Umoja’s proposed benefits of up to $220 million will be realized without affecting staff; and the need to consider local realities when developing and delivering training.

In their responses, the officials emphasized that while the Organization will provide opportunities to staff for training and re-assignment, cooperation of staff and their willingness to learn new skills and functions are critical for a successful transition to the new business model. They also reiterated their full commitment to engage and consult with UN Staff as impact on staff and posts become clearer.

Click here to view the full webcast of the Umoja Global Townhall.

On the same day, 28 May, Secretary-General Ban Ki-moon made a surprise appearance at the weekly Umoja meeting at Headquarters in New York, to thank the global Umoja team, its five Process Owners at the level of Senior Management, the IPSAS implementation team, colleagues from the Departments of Field Support and Peacekeeping Operations, as well as the entire staff at UNIFIL, UNSCOL and all the Missions around the world for their hard work and dedication towards making Umoja a reality for the Organization.

Also this week, Umoja launched its computer-based training courses for approximately 300 new users of the Umoja solution at UNIFIL, UNSCOL and at Headquarters in connection with the Pilot deployment on 1 July. Visit our website for the latest training material samples and a new demo of the Umoja procurement process.

Visit the Umoja Training page for more information, sample courses, simulations and more

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