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December 2014 Newsletter

As 2014 draws to a close, Umoja is wrapping up its busiest and most productive year yet. Over the past year, Umoja (Foundation) was deployed at all Special Political Missions (Cluster 2), adding 17 additional entities to 15 Peacekeeping Missions (Pilot + Cluster 1), which deployed the state-of-the-art ERP solution in 2013...

Newsletter
December 2014

2014 - Year in Review - Looking Ahead to 2015

As 2014 draws to a close, Umoja is wrapping up its busiest and most productive year yet. Over the past year, Umoja (Foundation) was deployed at all Special Political Missions (Cluster 2), adding 17 additional entities to 15 Peacekeeping Missions (Pilot + Cluster 1), which deployed the state-of-the-art ERP solution in 2013, thus bringing the number of Umoja end-users around the globe to over 6000 UN Staff Members. In addition, Real Estate Management has been deployed across the global Secretariat, allowing the Organization to track all its real estate and leased assets in a centralized solution.



Umoja invites you to "Be the Change"


Umoja has updated its logo with a new tagline, “Be the Change”, effective 1 December 2014. The new logo and tagline represent the current status and message of the project as we continue our journey to the largest and most complex deployment of Umoja to date.





Umoja and Unite: transforming the UN together

Umoja is working closely OICT to enable productive collaboration amongst UN staff members across the globe. Umoja has adopted Unite Connections as its key collaborative platform for discussion, file sharing, and interactive dialogue with colleagues working on Umoja around the world.

What does Umoja mean for UN Staff?

Umoja is an Enterprise Resource Planning (ERP) solution designed to facilitate and streamline the way we do business at the United Nations Secretariat. For more information, please visit the Resources page on our website to read our "Introduction to Staff” and download helpful guides and roadmaps.


   umoja.un.org                                                                     



Communications Strategy

Do you want to know what's in the pipeline? Take a look at the Umoja Communications strategy for 2015.


Interactive Deployment Timeline

When is Umoja coming to you? Look at our interactive timeline to find out.



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Umoja will be unavailable on Sat. 13 Dec. and Thurs. 25 Dec. 2014

Please note that due to essential server maintenance, Umoja Production systems will be unavailable as follows: 
  • On Saturday, 13 December 2014: All Umoja Business Warehouse and Business Intelligence Production systems (including http://bi.umoja.un.org) will be unavailable due to server maintenance from 8 am CET until 11:59 pm CET (2 am – 6 pm NY Time), for an estimated downtime of 16 hours in total. 
  • On Thursday, 25 December 2014: All Umoja ECC and Portal/SRM Production systems (including http://portal.umoja.un.org and https://selfservice.umoja.un.org) will be  unavailable due to server maintenance from 8 am CET on Thursday, 25 December to 8 am CET on Friday 26 December (2 am on Thursday - 2 am Friday NY Time) for an estimated downtime of 24 hours in total.
As always, the Umoja team is making every effort to minimize the amount of system downtime and appreciates your patience. 
Please refer to http://status.umoja.un.org for updated information regarding Umoja systems availability.
We will continue to update you on the blackout schedule and any other system availability announcements. Stay tuned to our website http://umoja.un.org for the latest.

Umoja and Unite: transforming the UN together

Umoja (which means “unity” in Swahili) is the ambitious transformative project which will streamline business processes, data management and technological infrastructure to bring all UN Secretariat entities, duty stations, departments and functional areas into alignment across the global Secretariat.

Umoja, a project of the Department of Management, is working closely with the Office of Information and Communications Technology (OICT) to enable productive collaboration amongst UN staff members across the globe. Towards that end Umoja has adopted Unite Connections as its key collaborative platform for discussion, file sharing, and interactive dialogue with colleagues working on Umoja around the world.

The Umoja parent community on Unite Connections features resources like the Umoja calendar of events, FAQs, a Communications wiki, Umoja Academy materials, presentations and reports, as well as external links to relevant Umoja resources such as our website, iSeek and Facebook pages, and numerous Umoja sub-communities.

For instance, the Umoja Deployment sub-community is a critical tool which enables the Umoja core team and global deployment teams to work together in real-time by sharing and updating project scorecards, accessing and updating a Master Database of Deployment team members and an informative wiki introduces deployment teams to Umoja Tools, forms, guides and more.

Umoja is also utilising Unite Docs, a more secure file sharing platform, to support the complex process of data collection and validation from each of the entities deploying Umoja. This is a key step in migrating critical data from legacy software systems into the centralized, state-of-the-art Umoja solution.

Umoja’s collaboration with OICT and Unite continues to grow and evolve as new ideas and opportunities are explored. For the latest, please stay tuned to the Umoja Communities on Unite Connections and to our website at http://umoja.un.org.

 

2014: A Year in Review; Looking Ahead to 2015


As 2014 draws to a close, Umoja is wrapping up its busiest and most productive year to date.

 Over the past year, Umoja (Foundation) was deployed at all Special Political Missions (Cluster 2), adding 17 additional entities to 15 Peacekeeping Missions (Pilot + Cluster 1), which deployed the state-of-the-art ERP solution in 2013, thus bringing the number of Umoja end-users around the globe to over 6000 UN Staff Members.

In addition, in July 2014, MINUSTAH in Haiti deployed a Pilot of Umoja Integration (Foundation + Extension 1) which includes Personnel, HR, Entitlements, Travel and Insurance functionalities. Staff at MINUSTAH now have access to Employee and Manager Self-Service through the Umoja Portal and are experiencing a more automated, efficient and paper-smart process of managing their travel and entitlements. Moving forward, Umoja will facilitate a more seamless personnel management experience for Staff by interfacing with Inspira, OHRM’s recruitment and career portal.

In 2014, Umoja also made history by fully deploying its Real Estate Management module to all UN offices around the globe, allowing the Organization to track, monitor and manage all its real estate assets, leases and expenditures using a central computerized solution.

2014 was also year of lessons learned and further adjustments to ensure a smooth road ahead. The deployment timeline were revised in order to address the need for increased
training for managers and Staff, to further improve and streamline help desk and support procedures for Umoja and other Organization-wide Enterprise solutions, and to enable a more holistic alignment of Umoja re-engineered business processes with existing UN policies and procedures.

In mid-2014, the Umoja Steering Committee decided to adjust the deployment timeline to ensure the successful and timely adoption of Umoja Integration across the global Secretariat by end 2015.

Looking ahead, next year Umoja will face its most ambitious deployments yet:  Umoja Integration (including Employee Self Service and Manager Self-Service) will be implemented at Cluster 3 (UNON, UNEP, UN-HABITAT, OCHA globally and ESCAP) in June 2015, and Cluster 4 (UNHQ, UNOG, UNOV, ECA, ESCWA, ECLAC, ECE, International Tribunals) in November 2015, as well as the deployment of Extension 1 to international staff in the Peacekeeping and Special Political Missions.

Still curious about what Umoja is and how it will affect your work and routine? Visit our website to view short videos, download presentations and read introductory materials such as the “Umoja: an Introduction for Staff”.

See when your entity will deploy Umoja by visiting our interactive deployment timeline, and stay tuned to our Umoja iSeek pages and Unite Connections community for the latest updates.

 

Umoja invites you to “Be the Change”

Umoja is pleased to announce that it has updated its logo with a new tagline, “Be the Change”, effective 1 Dec. 2014.

The new logo and tagline represent the current status and message of the project as we continue our journey to the biggest deployment of Umoja to date - at Cluster 3 (UNEP, UN-HABITAT, UNON, OCHA globally and ESCAP) in June 2015.

“Umoja: Be the Change” reflects our call to action and an invitation to all staff to be part of the largest and most complex of the ERP implementation project at the UN to date. Multiple preparatory activities are underway across the globe, as Umoja Trainers develop a cadre of Local Process Experts, and staff are introduced to the fundamentals of Umoja through Kick-off Workshops. As staff learn about the benefits of the solution, more and more are stepping up to ensure Umoja implementation goes smoothly. 

Visit the Umoja website to take a look at Umoja training, staff resources as well as the interactive Deployment timeline and more.

Updating Umoja Materials with the New Logo

The new version of the logo, as well as updated Word and PPT templates are available here on Unite Connections and also on iSeek 

Please make sure to use the new logo on all Umoja materials moving forward - including PowerPoint Presentations, Word documents, email signatures, handouts, posters, etc.
The PPT template uses the "Slide Master" function which enables one to update and apply the new template easily.
In order to update your current PPT presentations, please follow the SOPs below and attached here for your convenience:
To update your PowerPoint Presentations to the new template using the “Umoja: Be the Change” logo, follow these steps: 
1. Open the new Umoja PPT template 
2. Click “View” -> “Slide Master”
3. On the left you will see two Slide Masters: Title Slide (and variations) and Content Slide (and variations)
4. Open any existing PowerPoint presentation which needs to be updated
5. Click “View” -> “Slide Master”
6. From the new template dated 1 Dec 2014, copy both "Title Slide" and "Content Slide" and insert into your existing presentation. 
Important: make sure you are in Slide Master View in both presentations.
7. (Optional: delete old Slide Masters using old logo)
8. Click “Close Master View” to return to normal view
9. On any slide (ensure you are in Normal View”, you can now right-click and select “Layout”, then select the new Slide Masters you have inserted
Please let us know whether you have any questions or comments about the logo change.