Access for UN staff only

 

Help find a name for the new Umoja Resource Center on Unite Connections!

Umoja is launching a new Resource Center on Unite Connections and we need your help choosing its name!

The new community is a "one stop shop" for Umoja-related training materials and simulations, work instructions and job aids, all intended to help new and existing Umoja users (as well as Trainers, Local Process Experts and IT Professionals) to get up and running on the new solution.

We are seeking a name that conveys the purpose and scope of the new community as a user-friendly resource for all Umoja users to learn and have a dialogue with other users about all things related to Umoja.

If you cannot see or use the form below, please click HERE to vote.

 

The main feature of the community is the newly launched Umoja User Manual (Wiki) as well as links to useful Umoja materials on the Umoja website, iSeek pages, Unite Connections communities, etc.

Umoja goes live at all OCHA, UNEP, UNHabitat, UNON and ESCAP offices (Cluster 3) around the globe on 1 June 2015.

All UN Staff are encouraged to attend the Umoja Townhall Meeting marking one month to Go Live at Cluster 3, hosted by USG Takasu of the Department of Management, ASG Wainaina of OHRM, ASG Baca of Umoja and ASG Riazi, CITO, on Monday 4 May at 9 am (NY time) at UNHQ in Conference Room #12, at UNOG, UNON and ESCAP by VTC, or via live webcast at http://webtv.un.org.

The announcement about the townhall is on iSeek at: https://iseek.un.org/content/4-may-9-am-ny-time-umoja-townhall-meeting-one-month-go-live-cluster-3 and on the Umoja website at: https://www.unumoja.net/x/wIimAw

Umoja Townhall Meeting: One Month to Go Live Cluster 3 on Monday, 4 May 2015 9 am (NY time)

The townhall will take place on Monday, 4 May 2015 at 9:00 a.m. (New York time) at UNHQ, CR-12 (Conference building) and will be webcast live on UNTV.

The purpose of the townhall is to raise awareness of the changes that will take effect on 1 June, highlight preparatory action to be undertaken by each individual staff member, and explain what Umoja will mean for them in practice. Staff will be able to ask questions.

In addition to the meeting at UNHQ in New York, staff may also attend in person in Bangkok and Nairobi and other duty stations. Information on townhall meeting locations at offices away from UNHQ will be shared locally.

Stay tuned to http://umoja.un.org for all updates, Umoja training materials and information for staff.

Announcement on iSeek: https://iseek.un.org/content/4-may-9-am-ny-time-umoja-townhall-meeting-one-month-go-live-cluster-3

Umoja Employee Self-Service Demo - UNHQ Sec. Lobby, 23 April 11 am - 2 pm

Umoja Employee Self-Service Demo and Q&A at UNHQ


Thursday 23 April 2015
11 am - 2 pm
Secretariat Lobby by the Cafeteria

All Staff in New York are invited to stop by the Umoja Kiosk and Monitor area in the Secretariat Lobby (by the Cafeteria) on Thursday 23 April 2015 from 11 am - 2 pm to view a demonstration of Umoja Employee Self-Service transactions and to ask questions about Umoja and its self-service portal.

Umoja experts will be on hand to demonstrate how Staff will use Umoja Self-Service to request Annual Leave, Benefits and Entitlements and other commonly used transactions.

Visit http://umoja.un.org to learn more about Umoja and how it will change the way we work across the global Secretariat.

Click HERE to RSVP

Umoja Blackout Periods in May 2015

There are two planned Umoja blackout periods that will occur in May 2015 to support the Production Cutover for Cluster 3 Entities.

During these two below blackout periods, the Umoja System will be unavailable to all End Users. 

Manual Blackout Forms are available on iSeek  (https://iseek.un.org/departmental_page/blackout-forms-extension-1)  to assist with tracking transactions that occur during this period so that they can be entered into Umoja once the system is made available.

Please refer to the official Umoja Deployment Guide (wiki) on Unite Connections (Section 4.10 "Cutover") for more information on Blackout procedures.

1. Umoja System Blackout for Promote to Production (1 -3 May 2015)

The Promote to Production Blackout period is scheduled from 5.00 pm EST Friday, 1st May, to 10.00 pm EST Sunday, 3 May.

Promote to Production marks the delivery of new functionality to support MINUSTAH and Cluster 3 entities. This blackout window enables the Umoja Team to perform system readiness activities prior to the beginning of Master Data loads.

2. Umoja System Blackout for Cluster 3 Go-Live (25 -31 May 2015)

The Cluster 3 Go-Live Blackout Period is scheduled from 12.00 pm EST Monday, 25 May to 10.00 pm EST Sunday, 31 May to support the transactional conversion of the Cluster 3 entities. During these transactional data conversions, the Umoja system must be “down” to facilitate the migration of Cluster 3 data from IMIS into the Umoja Production system.

Please ensure the scheduling of payroll and financial disbursements take into consideration the blackout period.

Further announcements regarding the blackout procedures, confirmed dates and times of the blackout schedule will be made closer to the dates as they become available. Kindly contact umoja-deployment@un.org if you have any questions or concerns.

Umoja Business Intelligence: Helping to Transform the UN

Umoja Business Intelligence is a key part of the new UN ERP system. It gives management and staff quick and easy self-service access to reporting tools and data from Umoja and other enterprise systems. Over time, these tools will help them to change how planning and decisions happen at the UN. Many of the benefits promised by Umoja are related to replacing hundreds of siloed applications with a centralized system for conducting critical business processes. In the past, reporting on these processes was a difficult, time consuming, and often manual technical process.  Most business transactions will now take place in one system, and Umoja BI is already providing rapid, simple, self-service access to enterprise-wide information for stakeholders.

In the past few months, Umoja moved the BI platform onto a state-of-the-art, cutting-edge database platform called SAP HANA. This in-memory database increases performance, permits integration of multiple sources of data (not just Umoja), and best of all allows faster delivery of new reports for end users.

Locations using Umoja now are already experiencing the transformative benefits of the system. Managers and staff use Umoja BI for quick visibility into financial and procurement data to support planning, analysis, and decision-making. Specific tools in use now include dashboards with high-level information on budgetary and procurement activity, standardized reports for communicating with senior management and governing bodies, and ad-hoc reporting for process monitoring, exception reporting, and investigation of questions that were previously difficult or impossible to answer.

One current example is the Umoja Management Dashboard, which shows an up-to-date view of the overall financial and procurement health of Peacekeeping and Special Political Missions. This view is used by Headquarters and mission management for high-level analysis and to drill down to details to determine if action must be taken in specific areas.

With the full deployment of Umoja, more interesting analysis will become possible – for example, detailed analysis of trends of expenditure in travel across the organization, allowing for negotiation of better discounts and adjustments to travel policies. This global view of data will also be applied to make better use of systems contracts by finding opportunities for cost savings in procurement.

The Umoja BI module, using Business Objects tools familiar to many users at the UN, is a robust reporting and data visualization platform which provides UN staff and managers with easy self-service tools to search, view and analyze a variety of metrics, reports, and key performance indicators.

For a quick tour of the Umoja BI tools and functionality, take a look at this introductory video.

While many of the initial benefits to Umoja BI come from this streamlined access to integrated data, over time the Umoja HANA platform will enable more sophisticated tools for planning and simulating the impact of policy and strategic decisions. For example, by combining data from Inspira and Umoja, it will be possible to identify changes to recruitment processes to benefit job-seekers. Combining data from different systems will also allow staff and managers to better demonstrate their results and achievements in tangible terms.

USG Takasu recently emphasized the importance and opportunities available through Umoja BI, noting that “new roles for staff will emerge as new data and information becomes available, which in turn will enable the Organization to manage information in a more strategic manner and to act upon data through ‘business intelligence’.” Umoja is currently developing a comprehensive BI training program as part of the Umoja Academy for managers and staff to enable and accelerate this key aspect of the benefits of Umoja.

The Umoja BI tools are straightforward to access and use – very little technical training is needed to run and use reports in the system. There are several courses available now in Inspira, and the upcoming BI training program will provide materials for staff to use for self-guided training even if they are unable to join training sessions in person.

In the coming weeks, Umoja will launch a collaborative online community for managers, staff, and technical reporting teams to share tips, exchange experiences, and answer questions about current and future reporting abilities in Umoja BI on Unite Connections – the team will be updating this community over time, so come back for updates.

For more information on Umoja, visit our website http://umoja.un.org