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Access for UN staff only

 

 


Getting Started with Umoja Employee Self-Service


Beginning in June 2015, UN Staff around the globe will begin using Umoja to submit transactions related to their time and attendance and entitlements through Self-Service.

The information on this page is intended to provide users with basic tutorials that will help get you set up and ready to start using Umoja Employee Self Service.

Please note! Reviewing training materials on the Umoja website does NOT constitute official Umoja training and does not count toward certification on any transactional role in Umoja. For certification and official training, please visit http://inspira.un.org and search for Umoja courses, or speak with the Training Coordinator at your entity.

For instructions on logging in to Umoja for the first time, see the Umoja User Quick Guide.



Umoja Employee Self Service (ESS) Navigation by Topic:


The below links provide explanations of how to navigate specific elements of the Umoja Employee Self-Service interface.

These slides are taken from the official Umoja training course on inspira NV211 - Umoja Employee Self Service Portal (ESS) Basic Navigation).

For simulations and work instructions on specific functions within Umoja ESS, please see below sections on Time and Entitlements.

  1. Key Terminology
  2. Getting Started
  3. System Log On (click here for Simulation)
  4. Umoja Navigational Elements (click here for Simulation)
    1. Menu Bar
    2. Role Toolbar
    3. Navigation Bar
    4. Workflow
    5. Content Area
    6. Screen Elements
  5. System Messages
  6. Document Management
  7. Saving Your Work in Umoja ESS
  8. ESS Home Page Overview
  9. Workflow in ESS Portal
  10. Payroll Lock
  11. Umoja Employee Self Service SM

Time and Attendance


 » Leave Requests

As of 1 June 2015, staff in Cluster 3 entities will begin using Umoja to complete requests for the following leave categories:

  • CTO Use
  • Travel Time R & R
  • Home Leave
  • Compressed Reg Day off
  • Rest & Recuperation
  • Family Leave
  • Travel Time
  • Annual Leave
  • Reverse EGT

Kindly review the below materials for information on submitting leave requests in Umoja. Please keep in mind that each leave type will have slight differences in process, but all will follow the same general steps as in the included uPerform simulation.

Key Reference Materials:


Entitlements


» Rental Subsidy Requests

As of 1 June 2015, staff in Cluster 3 entities will begin using Umoja to submit first time rental subsidy requests, and for modifying these requests. Kindly review the following materials for tutorials and step-by-step instructions for how to complete these transactions in Umoja.

Key Reference Materials:

» Dependency Requests

As of 1 June 2015, staff in Cluster 3 entities will begin using Umoja to record, modify, or withdraw dependents from the system, including the following:

  • Spouse & Rel-Recog
  • Step Child (p/o child)
  • Sibling
  • Non-Recognized Spouse
  • Mother
  • Household Employee
  • Child
  • Father
  • Others

Kindly review the following materials for tutorials and step-by-step instructions for how to complete these transactions in Umoja.

Key Reference Materials: